Out of Office and signatures on Macbook (Big Sur, 11.5.2)

Modified on Fri, 13 Aug, 2021 at 10:46 AM

This was created for a specific client, and is worded as-is for their sake. 

Created by navigating Office 16.52 (and likely translates to much more)

Out of Office -

To add an out-of-office message (OOO) for specific emails, I’ve created a small text tutorial for you to follow. 


1. Open Microsoft Outlook

2. On the top left, there should be 3 tabs. Home, Organise, and Tools. Click the “Tools” tab. 

3. Underneath the tab now, should be an option for Out of Office with an icon of a door. Click on it.


(I had a few issues with this opening under certain circumstances, but simply closing Outlook by control+click on the bottom Dock icon, then selecting “quit” and reopening fixed this.)


4. From here, select the email address you wish to create an OOO for and click the “Send automatic replies for account….” button along the top. 

5. You can now create your OOO message, and set the time and date you wish this to start and end. 

6. Once set, and having chosen your preferences for this, simply click OK in the bottom right of the screen to set this. You can come back at any time to edit, or stop this, through the same menu, by unchecking the “Send automatic replies for account….” option along the top. 





To add a new signature to specific email addresses in Outlook for your emails, here is a small text tutorial:


  1. Open Microsoft Outlook.
  2. On the top left, next to the apple logo, click “Preferences”
  3. This will bring up another window with 3 subheadings. Look to the “Email” subheading and from here, click “Signatures”.
  4. Clicking the plus icon in the bottom left of the panel will allow you to create a new signature. This can then be edited later by clicking "edit" on the bottom right-hand side of the panel.  
  5. Once you have a signature selected, use the dropdown box below to select which email address you would like to use this signature. 
  6. You can do this for as many or as few addresses you want to be saved in Outlook. When the signature has been selected, change all the details in the 3 drop-down boxes to the specific email address you want to use the signature.
  7. Once the email address has been selected, test by clicking “New Mail” at the homepage of Outlook, and checking to see if the correct signature has been added for each email address. 
  8. If not, head back through the text guide, and select the correct email address for each signature.

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